11. Deferment, registration, approved leave and non-completion
11.1 Post-admission deferment of the start of studies
Someone who is admitted to the university must start their studies in the semester of admission. If they are unable to begin their studies at the prescribed time they may, in exceptional circumstances, defer the start of their studies (Chapter 7, Section 33, of the Higher Education Ordinance).
Exceptional reasons for deferment may be social, medical or other exceptional circumstances, such as caring for a sick child, national service, students’ union duties, basic military training under the ordinance on basic military training, or delayed leave under the Employee’s Right to Educational Leave Act.
Exceptional circumstances may also include fixed-term probationary employment in accordance with Section 12 of the Act on Specific Employment in the Swedish Armed Forces, or service in the Swedish Armed Forces for employees who are periodically serving section commander, soldier or sailor under this act (Statute Book of the Swedish Council for Higher Education 2013:3).
The period of deferment may be no longer than 18 months, unless there are exceptional circumstances that support a longer period.
The person who has been admitted must themself apply for a deferment via Student Support Services at Södertörn University in the manner described on Södertörn University’s website (sh.se).
The reasons given must be documented, e.g. with a doctor’s certificate, extract from the population register for a child, decision on enlistment or employer’s certificate.
A person who, after being granted deferment, wishes to start studying, must re-apply for the same course or programme via Antagning.se/Universityadmissions.se before the deadline. Instructions for how to do this are appended to the decision on deferment. Studies can begin on the condition that the course or programme is offered. A student who does not follow the instructions for application risks losing their place on the course or programme.
Decisions on deferment are made by Student Support Services.
A decision to reject an application for deferment may be appealed to the Higher Education Appeals Board (Chapter 12, Section 2, of the Higher Education Ordinance).
11.2 Registration and re-registration
A person admitted to a course or programme and who intends to start studying must register on the course or programme. The student must register no later than one (1) week after the start of the course, unless informed otherwise by the course/programme.
Registration means that the student is registered on the course or programme and that this is documented in the Ladok student registry.
Registration on a course normally occurs in association with the start of the course.
A student who has previously been registered on a course without achieving a pass grade and who wants to sit the examination must re-register. This may be done provided that the course is still offered.
A re-registered student may, when places are available, participate in the modules in which they have not yet achieved a pass. A decision about whether a place can be offered is made by the course coordinator, who must also consider the provisions of sections 17.1 Number of examination opportunities: general rule, and 17.3 Examination on courses that are not offered during the semester.
There is no established time period for when a non-registered student ceases to be a student at Södertörn University and is thus unable to re-register on a course. This must be assessed from case to case, considering the time that has passed and other relevant factors.
11.3 Approved leave from studies with guaranteed admission
In exceptional circumstances, the university may grant a student approved leave from studies with guaranteed admission (Chapter 7, Section 33, of the Higher Education Ordinance). This means that the student has the right to resume studying at the time stated in the decision (Section 5 of the Statute Book of the Swedish Council for Higher Education 2013:3), provided that the course or programme is offered.
Approved leave from studies with guaranteed admission can be provided for both programmes and freestanding courses. Exceptional circumstances that allow a student to be granted approved leave with guaranteed admission may include social, medical or other exceptional circumstances, such as caring for a child, national service or students’ union duties (Section 4 of the Statute Book of the Swedish Council for Higher Education 2013:3).
A student who wishes to take approved leave must apply for this in the manner described on Södertörn University’s website (sh.se). The university’s Delegation of Authority states who takes decisions on leave from studies.
A decision to reject an application for leave may be appealed to the Higher Education Appeals Board (Chapter 12, Section 2, of the Higher Education Ordinance).
A person who wishes to recommence studying after being granted leave must inform the university of this in writing, by 15 April for the autumn semester and 15 October for the spring semester. Other dates may apply in exceptional cases; if so, these will be provided by the department.
If the student cannot recommence studying at the time stated in the decision, they must submit a new application for leave. A student who does not submit a new application risks losing their guaranteed place on the course or programme.
11.4 Other leave from studies
A student who wishes to take study leave for reasons other than those stated in Section 11.3 may only resume studying when places are available, i.e. there is no guaranteed admission, unless the course or programme says otherwise.
11.5 Non-completion of studies
A student who wishes to terminate their studies within three (3) weeks of the start of the course takes ‘early non-completion’. This means that the student can apply for the same course again on a later occasion. For a student on a programme to be able to re-apply for the programme, early non-completion must be conducted within three (3) weeks of the start of the programme. The student must contact the programme and say that they wish to take early non-completion. Early non-completion is then registered in the Ladok student registry.
A student who terminates their studies later than that stated above cannot re-apply for the same course or programme. However, the student may de-register from the course or programme. For more information about what de-registration entails, see Section 11.2 Registration and de-registration.