Tuition fees may be refunded in full, minus any bank charges, in specific circumstances. Södertörn University will only provide refunds after an application for a refund has been received. Decisions about refunds are made by the director of Student Support Services. Money is always reimbursed to the same account from which the tuition fees were paid to Södertörn University.
Tuition fees are only refunded in the following circumstances:
Denial of residence permit
If you have paid your tuition fees but are then denied a residence permit in Sweden and thus cannot complete the admissions procedure, you are entitled to a full refund minus any bank charges.
Change in migration status
According to section five of the Swedish Ordinance on application fees and tuition fees for higher education, following a change in your migration status you should submit documents that support your request to be exempted from payment. Information is available at www.universityadmissions.se.
If your migration status changes after you have paid your tuition fees, you will receive a refund once the change is registered in the admissions system. In this case, you are entitled to a tuition fee refund for the remainder of the course/programme, minus any bank charges. The important date for Södertörn University is the date on which University Admissions receives the decision of the Swedish Migration Agency, not the date of the decision itself.
Offered a higher-priority alternative
If you no longer have your place at Södertörn University because you have been given a place at a higher-priority alternative or withdrawn before the start of the semester, you are entitled to a full refund of the tuition fees, minus any bank charges.
You may receive a conditional place on your course or programme if you are not fully qualified when you apply. However, if you do not manage to fulfil the conditions before the start of the semester and then be admitted, you are entitled to a full refund of the tuition fees, minus any bank charges.
If you are on programme and decide to drop out of studying during your first semester at Södertörn University (i.e. before 1 October or 1 March) you are entitled to a refund of half of the tuition fees, minus any bank charges, whatever the reason for dropping out. You must notify the university that you are dropping out prior to 1 October/1 March.
Entry requirements for further courses
If your programme or course syllabus has entry requirements for continuing to the next semester but you cannot meet these requirements, you may receive a tuition fee refund for that semester, minus any bank charges.
In cases of serious illness or the death of a student, a student’s partner or a close family member, it is possible to apply for a tuition fee refund for a semester that has already begun.
If you are on a programme and have been allowed to transfer credits from courses at another higher education institution to your programme at Södertörn University, you are entitled to a tuition fee refund, minus any bank charges, that is equivalent to the transferred credits. You should apply for the tuition fee refund before the end of the semester.
How to apply for a tuition fee refund
Applications should be received by Södertörn University soon after the start of the course or programme. However, if there are exceptional circumstances or a change in your migration status, please send your application immediately. Applications must be received in the semester that the course or programme started.
Postal applications should be sent to:
Södertörn University, Central Records Office,
141 89 Huddinge.
Or by e-mail to: firstname.lastname@example.org.
Applications must include:
- Your full name and e-mail address
- Information about admission/registration on the course/programme and the tuition fee you have paid
- The reason you cannot complete the course/programme
- Supporting documents (e.g. doctor’s certificates, rejection decisions from the Migration Agency)
- Completed form for payments to foreign bank accounts, with bank account details, home address and the currency in which payment is requested